Free download
The Wedding & Gig Guide Checklist
A simple 10-step planning guide for couples, venues and artists — from securing the date to the final encore. Free to download, no strings attached.
4-page PDF · No email required
Live Events, Functions & Wedding Entertainment Guide
A printable checklist covering booking, payments, setup, venue logistics, repertoire and communication.
Download the free guide (PDF)What's inside
- 1
Secure the date & confirm booking
Pencil dates, pay deposits, and confirm times, sets, venue and payment terms.
- 2
Plan timings & event schedule
Set times, running order and why long gaps can incur waiting fees.
- 3
Payments & costs
Deposits, balances, payment methods and the possible extras — parking, waiting time, lighting and PA hire, and more.
- 4
Setup, access & parking
Arrival windows, power access, load-in routes and the best position for the performance space.
- 5
Venue requirements & logistics
Live-music permissions, sound limiters, PA provision and public liability insurance.
- 6
Green room & artist needs
Waiting areas, equipment storage, food, drink and break arrangements.
- 7
Entertainment style & options
Choosing between acoustic, jazz, covers band or DJ — and combined live + DJ packages.
- 8
Song requests & repertoire
First dances, ceremony music and special requests — and why early notice matters.
- 9
Communication & coordination
One contact, one thread, written notes — the simple way to keep everyone in sync.
- 10
Successful events depend on clear planning
Timings, logistics, expectations and open communication — the five things that make it all work.